9 October 2023 – agenda

AgendasMeetings Uploaded on October 4, 2023

Lydiard Tregoze Parish Council

You are hereby summoned to attend the monthly meeting of Lydiard Tregoze Parish Council on Monday, 9 October 2023 at 19:15, Hook Village Hall SN4 8EF.


R Love. Clerk to the Council.  4 October 2023.



1  Present/ Apologies of Absence.



2  To approve the minutes of the last monthly held on Monday, 11 September 2023.



3  To record declarations of interest from members regarding items on the agenda.



4  Clerk’s Report and Correspondence.



5    Planning Applications to Consider

a.  Moto Swindon Services – M4 Junction 16 – Public consultation phase. Will the council make representation before an official application is made?


Applications determined:

b.  PL/2023/00957 – Land at Marsh Farm, Coped Hall, SN4 8ER – Variation of Conditions 1 and 4 of PL/2022/04098 relating to the Approved Plans and Proposed Means of Sewage Disposal for Care Home to allow for installation of Private Sewage Treatment Plan in lieu of previously Approved Foul Water Rising Main.

Withdrawn by Applicant.


c.  PL/2023/04746 – Old Showroom, Coped Hall, Royal Wootton Bassett – Erect 3 totem style signs on site frontage. One 5 meter high sign advertising the location of a Cabana Car Wash.  One 4 meter high sign advertising the location of Fastned Electric Vehicle Charging.  One “Thank You” totem at the exit.

Approve with Conditions.


d.  PL/2022/05273 – Land at Marsh Farm, SN4 8ER – Erection of Class E food store (Lidl), car parking , works to create community open space, new access, landscaping and associated works.

Approve with Conditions.



6    Highway/Roadwork/Parish Maintenance to Consider.

a.  Resubmission of footpath safety upgrade to LHFIG – recommendation to break into 3 or 4 sections at a time. Decide which length should be submitted first.  Topographical survey – estimate of £5000 for full length.


b.  Maintenance of council bus stop – suggestions on how to rectify graffiti.



7    Other Business To Consider.

 a.  Remembrance Sunday – need something for a lectern, and keyboard/pianist.


b.  To consider package choices with Community Heartbeat regarding defibrillator cabinet and services.


c.  Wiltshire & Swindon Prepared Emergency Community Contacts – Seek public volunteers or just council volunteers?


d.  To make permanent change of meeting time from 7pm to 7:15pm



8    Finance To Consider.

a.  Expenditures:

i.     Reimbursements to Cllr Williams for mileage to Wiltshire and Swindon Prepared Resilience – £26.10.

ii.    Society of Local Council Clerks membership renewal – £139

iii.   Wilts & Berks Canal Trust membership renewal – £25.

iv.    PKF Littlejohn LLP – external auditor – £252.


v.     To note –

  • Final price of laptop travel bag (£24.99) and printer paper (£5.99) from Currys from Petty Cash.
  • Information Commissioner’s Office direct debit of £35 on 15 October.


vi.    To note – A decision to print and distribute limited number of flyers concerning the Wiltshire Draft Local Plan was made through Delegated Authority (s101 of the 1972 LGA), with a majority approval of the council through email.  The total cost was £60, taken from Petty Cash.


b.  Possible donation from the Community Fund for the Thamesdown Hydrotherapy Pool.


c.  2nd quarter Financial Report.


d.  Pre-budget proposals – to consider: election costs for May 2025, PO Box for official council address, ongoing defibrillator maintenance, and any councillor suggestions for exploration.



9    Matters Arising for Next Meeting.



Determine date/time of next meeting.

Proposed date – Monday 13 November 2023, 19:15.